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Partnership Opportunities  |  Resources |  Policies & Rules

 

Sponsor  |  Exhibit

We hope to see you at the Renaissance Esmeralda Resort & Spa in Indian Wells, CA

The PCRS Annual Meeting provides an outstanding forum for the exchange of information and the advancement of ideologies of reproductive medicine in a relaxed and collegial setting, building relationships that foster the integration of current knowledge to ensure quality medical care for patients. 

We are pleased to discuss customized sponsorship opportunities that meet your individual needs. Please contact the PCRS team at [email protected] or (206) 209-5299 for more information.

Sponsor & Exhibitor Registration

 

Sponsorship Opportunities

Sponsoring PCRS ensures high visibility and a wealth of networking opportunities. Customize your partnership package by choosing exhibitor and sponsorship options that best suit your needs.

View this year's prospectus using the link below to learn more about our sponsorship opportunities. To secure your spot, click the "Register Now" button to sign up today!

 

Download the Prospectus
Register Now

Exhibitor Opportunities

Booth Size

Early Bird Pricing

Valid through 11/30/2024

Standard Pricing

In effect 
12/1/2024

Standard Booth - 8' x 6'
Includes: (1) 6' skirted table, (2) chairs, waste basket, identification sign, pipe and drape, (4) representative badges, and up to (2) hotel rooms* permitted within the PCRS room block.

 $3,550 $3,950

Large Booth - 16' x 6'
Includes: (2) 6' skirted tables, (4) chairs, waste basket, identification sign, pipe and drape, (6) representative badges, and up to (2) hotel rooms* permitted within the PCRS room block.

 $7,450 $8,050

Extra Large Booth - 16' x 12'
Includes: (4) 6' skirted tables, (8) chairs, waste basket, identification sign, pipe and drape, (8) representative badges, and up to (4) hotel rooms* permitted within the PCRS room block.

 $16,950 $17,750

*Your partnership level determines the maximum number of rooms you can reserve within the PCRS exhibitor room block. Please note that hotel reservations are not guaranteed with your booth or sponsorship purchase. Rooms are limited and allocated on a first-come, first-served basis. Payment in full for your booth and/or sponsorship is required prior to booking your hotel rooms.

 

Register Now
View Exhibit Hall Map

 

Courtesy Holds & Payment Policy

Exhibitor and sponsorship opportunities are available on a first-come, first-served basis. You can reserve a booth or sponsorship for up to one month while processing payment. Any unpaid items will be released after this courtesy hold period and may be purchased by others.

Benefits associated with sponsorships and booths will be activated upon receipt of payment. Full payment must be completed by 2/24/2025 to ensure you receive all partnership package benefits. We encourage you to submit your payment promptly to maximize your package benefits!

Payment Terms

  • Full payment (in US dollars) must accompany your completed application. Booths are not reserved until payment is received in full.
  • Accepted methods of payment: Visa, Mastercard, American Express.
  • We also accept check or Money order payable to Pacific Coast Reproductive Society, but please note booths are not reserved until payment is received in full.

Cancellation Policy

PCRS understands that circumstances may arise that prevent Exhibitors from fulfilling their commitment to exhibit at the Annual Meeting. Exhibitors who cancel prior to January 1, 2025, will receive a refund of their balance minus a $250 fee. Exhibitors who cancel between January 1, 2025, and February 1, 2025, will receive a refund of their balance minus a $500 fee. Exhibitors who cancel after February 1, 2025, do not receive a refund but may apply up to 50% to the following year's exhibit fees. To petition for a refund of exhibit fees, cancellation must be made in writing and delivered via e-mail.

To petition for a partial refund of exhibit fees, cancellation must be made in writing and delivered via e-mail. Refunds will be less credit card service fees.

View Exhibit Policies & Rules